Iron Mountain Incorporated (NYSE: IRM), founded in 1951 and ranked as a Forbes 2018 America’s Best Employers, is the global leader for storage and information management services. Trusted by more than 225,000 organizations around the world, Iron Mountain stores and protects billions of valued assets, including critical business information, highly sensitive data, and cultural and historical artifacts. Providing solutions that include information management, digital transformation, secure storage, secure destruction, data centers, cloud services and art storage and logistics, Iron Mountain helps customers lower cost and risk, comply with regulations, recover from disaster, and enable a digital way of working. Visit www.ironmountain.com for more information.
Iron Mountain Entertainment Services (IMES) is the leading physical and digital media archiving service for the Media & Entertainment industry. We provide expertise and technology in media preservation, restoration and distribution to protect, preserve and maximise the value of our clients’ content – all delivered with a local, highly personal service.
Our company’s rich history in media preservation dates back to the 1930’s, when Bonded Services first opened its doors to service the burgeoning film industry in Fort Lee, New Jersey. The combined businesses of Preferred Media, Bonded Services, Capital Vision and Iron Mountain Entertainment Services now operate globally under the single brand of IMES, and we manage over 10 million physical assets for more than 1400 clients worldwide.
Together as IMES, we believe our customers have the best of both worlds – the global resources and technology innovations of Iron Mountain, the personal service of our heritage brands, and the combined strength of our companies’ expertise and knowledge in media preservation and digital transformation.
Based in New York City, the Executive Assistant (EA) will provide executive support to the Global SVP and General Manager of IMES and his global team.The primary goal of this role is to enable the SVP to be as productive and effective as possible while indirectly supporting the broader IMES global leadership team.
This position requires excellent oral and written communications skills and an ability to think independently to address and solve day-to-day planning and tactical issues and longer-term project based initiatives. Key activities focus on managing calendar and commitments, handling executive logistics, editing and building presentation materials, taking on special projects and providing other types of executive support.
In addition, up to 50% of job responsibilities of this role will be specific to Marketing, directly supporting IMES’ Global Marketing Director, including but not limited to: event planning, email database management, email newsletter creation and maintenance, branded or promotional merchandise procurement. and social media account management (Twitter and LinkedIn).
The EA will be a high initiative, conscientious, organized, collaborative and resourceful go-getter, who can lighten the administrative load of the SVP and his leadership team and in particular the marketing lead. S/he will serve as the primary point of contact for the SVP and his organization and will be called upon to actively think and “connect the dots” in anticipating the SVP’s needs while developing approaches that reduce the time spent by the SVP on administrative-related issues. EA will have a good sense of managing team T&E budget as well as event budgets. A successful candidate will be able to manage a wide variety of situations and tasks including, but not limited to:
Anticipated activities would include:
Team, Project and Meeting Planning & Coordination
At the heart of this role lies an extremely organized and detailed individual. The appropriate candidate for this position must possess a number of qualities. S/he will be:
With the direction of the Global Marketing Director, IMES:
Most importantly, the EA must be an excellent communicator and relationship builder. In an organization that values and relies on relationships to ‘get things done,’ the EA will help the SVP navigate the organization by building genuine relationships and knowing who to call and when to call them. S/he will be a cooperative back-up for the other EAs and willing to take direction from multiple stakeholders.
Relationship Builder: In an organization that values and relies on relationships to ‘get things done,’ the EA will help the EVP build relationships and navigate the organization effectively by:
It is the responsibility of every Iron Mountain employee:
Every Iron Mountain employee has an obligation to promptly report issues and violations.
Iron Mountain is an equal opportunity employer, and does not unlawfully discriminate on the basis of race, color, religion, sex, national origin, marital status, age, sexual orientation, gender identity characteristics or expression, disability, medical condition, U.S. Military or veteran status or other legally protected classifications in making employment decisions.
Iron Mountain Canada is an employer broadly committed to providing an inclusive work environment that welcomes all people. Globally, we believe it is our diversity that contributes to our companies’ shared success. We work hard always to avoid discriminating on any grounds other than capability to perform the requirements of the job.
Iron Mountain complies with the Accessibility for Ontarians with Disabilities Act and welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.