• Project Specialist

    Job Location(s) US-CA-Union City
    Requisition #
  • Overview

    Founded in 1951, Iron Mountain Incorporated (NYSE: IRM) is the global leader in storage and information management services. Iron Mountain is committed to storing, managing and transforming what our customers value most, from paper records to data to priceless works of art and culture. Providing a full suite of solutions – records and information management, data management, digital solutions, data centers and secure destruction – Iron Mountain enables organizations to lower storage costs, comply with regulations, recover from disaster, and protect their data and assets from a complex world. Visit the company website at www.ironmountain.com for more information.
    Iron Mountain enables 94% of the Fortune 1000 to smartly and securely manage their physical and digital information assets. With unmatched innovation and collaboration, our teams create information management solutions for our customers’ data, no matter what format, location or lifecycle stage it’s in and no matter where it’s kept. We are more than 17,000 people strong and growing. We’ve been a trusted records management leader since 1951.
    Iron Mountain is an equal opportunity employer, and does not unlawfully discriminate on the basis of race, color, religion, sex, national origin, marital status, age, sexual orientation, gender identity characteristics or expression, disability, medical condition, U.S. Military or veteran status or other legally protected classifications in making employment decisions.

    Iron Mountain Canada is an employer broadly committed to providing an inclusive work environment that welcomes all people.  Globally, we believe it is our diversity that contributes to our companies’ shared success. We work hard always to avoid discriminating on any grounds other than capability to perform the requirements of the job.


    Iron Mountain complies with the Accessibility for Ontarians with Disabilities Act and welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.


    Under direct supervision, oversees a small project or phases of a large project.  Responsible for coordinating activities of a project team, identifying appropriate resources needed and developing schedules to ensure timely completion of projects.  Must be familiar with the system scope and project objectives, as well as the role and function of each team member to effectively coordinate the activities of the team.  Communicates with more senior project managers regarding status of projects and assignments.

    • Evaluation and development of project plans
    • Coordination with multiple internal and external groups
    • Developing program plans with supervision
    • Disseminates information on any problems or potential delays and mitigation plans
    • Ensures projects are completed according to plan
    • Communicates project progress to appropriate audience
    • Manages all phases of assigned programs from inception through completion
    • Manage aspects of customer interface, including requirements of cost, schedule and technical performance
    • Manages projects with subsystem and/or system responsibility
    • Manages project deliverables and progress through continuous communication with project members
    • Remains aware of any potential problems and works to mitigate any risks
    • Serves as focal point for project status or other project information


    • Bachelor’s Degree or equivalent and at least 2-5 years project management experience
    • Some process background, 1+ year of experience with at least 1 major methodology and related artifacts
    • Solid communication skills
    • Ability to present
    • Proficient with oral and written communication
    • Responsive to customer needs
    • Effective communicator
    • Successful adapting to change 
    • Attention to detail (both oral and written)
    • Demonstrates professionalism
    • Effective time & prioritization management
    • Ability to demonstrate creative thinking
    • Ability to develop relationships
    • Ability to work well with the team
    • Ability to influence
    • Industry and/or company knowledge
    • Must exhibit a positive approach and the ability to work efficiently as either an individual contributor or team lead
    • Process background
    • Strong willingness to learn new technologies, dive into challenges and take direction
    • Understand technical components of the job
    • Active participation in the development, support and maintenance of all aspects of security practices within your area of responsibility
    • Ensure process and procedures are in place to enhance security and controls
    • Collaboration and Communications with other areas to stay informed of changes and developments that may require Information Security intervention as well as keeping other departments informed of security initiatives that may affect other business units

    Compliance Obligations:


    It is the responsibility of every Iron Mountain employee:

    • to comply with all applicable laws, rules, regulations, and company policies
    • to exhibit ethical behavior in accordance with our Code of Ethics and Business Conduct 
    • to complete required training within the allotted time frame