• Order Entry and Billing Adminstrator, Data Centers

    Job Location(s) US-AZ-Phoenix
    Requisition #
    2018-17264
    Category
    Finance
    Type
    Full-Time
    Work From Home (Virtual)
    No
  • Overview

    Founded in 1951, Iron Mountain Incorporated (NYSE: IRM) is the global leader in storage and information management services. Iron Mountain is committed to storing, managing and transforming what our customers value most, from paper records to data to priceless works of art and culture. Providing a full suite of solutions – records and information management, data management, digital solutions, data centers and secure destruction – Iron Mountain enables organizations to lower storage costs, comply with regulations, recover from disaster, and protect their data and assets from a complex world. Visit the company website at www.ironmountain.com for more information.
     
    Iron Mountain enables 94% of the Fortune 1000 to smartly and securely manage their physical and digital information assets. With unmatched innovation and collaboration, our teams create information management solutions for our customers’ data, no matter what format, location or lifecycle stage it’s in and no matter where it’s kept. We are more than 17,000 people strong and growing. We’ve been a trusted records management leader since 1951.
     
    Iron Mountain is an equal opportunity employer, and does not unlawfully discriminate on the basis of race, color, religion, sex, national origin, marital status, age, sexual orientation, gender identity characteristics or expression, disability, medical condition, U.S. Military or veteran status or other legally protected classifications in making employment decisions.

     

     

    Responsibilities

    The Iron Mountain Data Center (IMDC) finance and accounting team reports to the VP, Data Center Finance. The team works within the IMDC business unit as a financial hub between IMDC’s leadership and business teams, Iron Mountain’s enterprise team, the core businesses, and financial shared service functions.   The team partners to cover finance related responsibilities, from defining and driving budgeting, forecasting and performance management, monthly accounting and financial reporting, ad-hoc analyses and modeling, providing capital and business case support, and managing financial controls.

     

    The Order Entry and Billing Administrator, Data Center is responsible for customer set-up, maintenance of customer data, sales order processing and the preparation, verification, review, and distribution of invoices for locations within the Iron Mountain Data Center portfolio. Additional responsibilities will include researching and resolving billing inquiries and preparation of regular reporting on revenue, billing, and collection related metrics.  This role will utilize the Oracle order entry, revenue and billing system and will interact with customers.

     

    Responsibilities:

    • Using the Oracle billing system, process orders and execute on the issuance of timely and accurate customer invoices in accordance with contract requirements.
    • Invoice verification and review as well as preparation of required adjustments.
    • Research billing issues through reference to sales documentation; provide daily support to internal and external customers.
    • Support accounts receivable group on the collection of open invoices, helping resolve open questions and issues.
    • Liaison with IT Support to resolve system discrepancies and to develop systematic enhancements to gain efficiencies.
    • Prepare, maintain and distribute billing reports as required.
    • Assist with specialized billing arrangements and processes that require escalated attention and intervention.
    • Maintain consistent, prompt, and accurate service levels to promote Total Customer Satisfaction (TCS).
    • Miscellaneous billing projects/responsibilities as assigned by management.

    Qualifications

    • Undergraduate degree in Accounting and/or Finance
    • Minimum 3+ years of experience in related revenue/billing operational positions
    • Prior experience working and excelling in multi-location, business-services organization is preferred
    • Experience with enterprise-wide applications, accounting, reporting, and billing systems (such as Oracle and Hyperion), is required and experience with multinational companies and a shared accounting service center is a definite plus.
    • Knowledge of real estate, property management, and/or data center order to invoice processes
    • Excellent communication skills; ability to build relationships across a business
    • High degree of skill and proficiency with financial systems
    • Ability to foster a high degree of credibility with key stakeholders
    • High level of personal accountability
    • Experience with start-up and high growth businesses is highly valued in addition to experience with real estate/data centers.
    • Positive attitude and ability to work within a team environment;
    • Enjoys a hands-on environment and approach
    • Excellent verbal and written communication skills
    • Ability to be a champion and agent for change
    • Excellent problem resolution skills
    • Highly motivated and flexible
    • Customer focused (internal and external)

      

    Compliance Obligations:

     

    It is the responsibility of every Iron Mountain employee:

    • to comply with all applicable laws, rules, regulations, and company policies
    • to exhibit ethical behavior in accordance with our Code of Ethics and Business Conduct 
    • to complete required training within the allotted time frame