Warehouse Administrative Assistant - Crozier Fine Arts

US-NJ-Newark
Requisition #
2017-16284
Category
Administration
Type
Full-Time
Work From Home (Virtual)
No

Overview

Based in New York, Crozier Fine Arts is an industry-leader in art storage and logistics and an advocate for worldwide commercial standards. A component of the Adjacent Businesses segment within Iron Mountain, Crozier provides services that support the art management lifecycle, from initial purchase to final sale; including secure storage, climate-controlled vaults, viewing areas, consultation, installation and project management services, and international shipping capabilities for art industry professionals and collectors all over the world.

 


Iron Mountain is an equal opportunity employer, and does not unlawfully discriminate on the basis of race, color, religion, sex, national origin, marital status, age, sexual orientation, gender identity characteristics or expression, disability, medical condition, U.S. Military or veteran status or other legally protected classifications in making employment decisions.
Iron Mountain Canada is an employer broadly committed to providing an inclusive work environment that welcomes all people.  Globally, we believe it is our diversity that contributes to our companies’ shared success. We work hard always to avoid discriminating on any grounds other than capability to perform the requirements of the job.

Responsibilities

Summary:

 

The Administrator is responsible for the completion of assigned administrative tasks.  This position is expected to maintain confidentiality of client, employee, and financial information. 

 

Job Responsibilities:

  • Provide general administrative support to the warehouse operations team, which includes but not limited to creating, maintaining and editing paperwork, documents, spreadsheets, and files
  • Primary contact on all reception duties, including phones, emails, intercom, and delivery vendors
  • Assists with updating facility calendar, updates and informs managers of activity
  • Guest Logbook and Key Box supervision and maintenance
  • Office supply and equipment tracking, maintenance and ordering
  • Manage the credit memo process and rebills

 

Experience, Skills and Attributes:

  • Administrative support experience in a professional environment
  • Excellent verbal communication, written communication, and proofreading skills
  • Keen sense of accuracy and attention to detail
  • A professional demeanor and the ability to handle matters confidentially
  • Ability to provide excellent internal client service and exhibit a sense of urgency to complete duties in a timely manner
  • Ability to interface well with all levels of employees in a highly professional and friendly manner
  • Proven team player 
  • Desire to be part of a rapidly expanding business
  • Proficient in Microsoft Office