Administrative Assistant - Crozier

US-NJ-Newark
Requisition #
2017-15836
Category
Administration
Type
Full-Time
Work From Home (Virtual)
No

Overview

Founded in 1951, Iron Mountain Incorporated (NYSE: IRM) is the global leader in storage and information management services. Iron Mountain is committed to storing, managing and transforming what our customers value most, from paper records to data to priceless works of art and culture. Providing a full suite of solutions – records and information management, data management, digital solutions, data centers and secure destruction – Iron Mountain enables organizations to lower storage costs, comply with regulations, recover from disaster, and protect their data and assets from a complex world. Visit the company website at www.ironmountain.com for more information.

 

Based in New York, Crozier Fine Arts is an industry-leader in art storage and logistics and an advocate for worldwide commercial standards. A component of the Adjacent Businesses segment within Iron Mountain, Crozier provides services that support the art management lifecycle, from initial purchase to final sale; including secure storage, climate-controlled vaults, viewing areas, consultation, installation and project management services, and international shipping capabilities for art industry professionals and collectors all over the world.

Responsibilities

Summary:

The Administrator is responsible for the completion of assigned administrative tasks.  This position is expected to maintain confidentiality of client, employee, and financial information. 

 

Job Responsibilities:

  • Provide general administrative support to the warehouse operations team, which includes but not limited to creating, maintaining and editing paperwork, documents, spreadsheets, and files
  • Primary contact on all reception duties, including phones, emails, intercom, and delivery vendors
  • Assists with updating facility calendar, updates and informs managers of activity
  • Guest Logbook and Key Box supervision and maintenance
  • Office supply and equipment tracking, maintenance and ordering
  • Manage the credit memo process and rebills

 

Experience, Skills and Attributes:

  • Administrative support experience in a professional environment
  • Excellent verbal communication, written communication, and proofreading skills
  • Keen sense of accuracy and attention to detail
  • A professional demeanor and the ability to handle matters confidentially
  • Ability to provide excellent internal client service and exhibit a sense of urgency to complete duties in a timely manner
  • Ability to interface well with all levels of employees in a highly professional and friendly manner
  • Proven team player 
  • Desire to be part of a rapidly expanding business
  • Proficient in Microsoft Office