• Billing Administrator, Crozier

    Job Location(s) US-NJ-Newark
    Requisition #
    Work From Home (Virtual)
  • Overview

    The Adjacent Businesses Finance team is a growing team that reports to the VP, Corporate Services Group and Adjacent Businesses Finance. The team works within Iron Mountain’s Adjacent Businesses serves as a financial hub between Iron Mountain corporate, the core businesses, and senior management.   The team covers a wide variety of finance related responsibilities, from defining and driving budgeting and forecasting, monthly accounting and financial reporting, conducting ad-hoc analyses, providing capital and business case support, and managing relevant financial controls.


    As a leader within this team, the organization is looking for a person that possesses accounting, financial, strategic, and analytical skills and the talent to be a business unit accounting leader for our Crozier Fine Arts (Crozier) business headquartered in New York City, a growing $35m business unit of Iron Mountain, Inc. 



    The Billing Administrator is responsible for all aspects of the monthly billing process including executing monthly invoices for clients. Reporting to the Billing manager and into the finance organization, the Billing Administrator must act as a liaison between the finance department, the clients and the sales team to resolve billing issues and provide effective feedback and problem resolution.


    Job Responsibilities:

    • Responsible for gathering information and executing monthly billing for clients
    • Responsible for ensuring accuracy and completeness throughout the billing process in accordance to client agreements and compliance with internal & external controls requirements
    • Responsible for addressing all billing queries related to the business by working across departments
    • Identify, analyze and communicate any client billing issues to Billing Manager
    • Support Billing Manager & Senior Accounting Manager in proactively identifying process issues and implementing billing process changes as necessary
    • Support the Billing Manager & Senior Accounting Manager in implementing project plans to meet the deadlines set forth
    • Be a subject matter expert for the Billing/Inventory Management software and ensure that inventory is completed accurately
    • Coordinate with warehouse managers and FP&A team to ensure accurate revenue projections
    • Ensure that all processes and controls are in place to facilitate accurate revenue recognition
    • Provide analysis support for the financial month end closing
    • Support the billing manager and the finance team during M&A activities around the billing process implementations and system integrations


    Experience, Skills and Attributes:

    • Microsoft office proficiency (especially Excel)
    • Sound finance and accounting knowledge is required
    • Strong work ethic with an ability to manage workload while efficiently and effectively prioritizing responsibilities to meet deadlines
    • Demonstrates a positive client focused solutions based approach
    • Ability to work effectively and collaboratively across several teams/departments
    • Excellent communication skills – both written and verbal
    • Exceptional diligence and attention to detail as well as resourcefulness and quick, practical thinking in a demanding environment
    • Strong organizational, analytical, and time management skills
    • Strategic thinker who is solutions-oriented and proactive in problem solving